Job Matching

Matching in Spott uses AI to compare the job’s requirements against your candidate database, surfacing the most relevant matches in seconds. It runs on the same engine as candidate search, using the job’s description, notes, and sourcing criteria as input. Matching is built to surface new candidates, so it leaves out anyone already in this job’s pipeline. To review the people already on the job, use its pipeline instead.

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Access a job’s Matching tab

In Spott, go to Jobs, open the job, and click the Matching tab.

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Run a search for the job

The first time, click Start new job search. Spott converts the job’s context from the Overview tab into filters and criteria, which you can review and adjust with Edit criteria before clicking Run search.

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Filters vs criteria

When Spott builds the search from the job, it splits your requirements into two parts, shown separately when you use Edit criteria: Pre-filters narrow the candidate pool before ranking. They are structured conditions such as Job Title, Field of Study, Keywords, and Years of Experience. Use the Match all filters toggle to require every filter (AND) or any of them (OR). Spott shows how many candidates currently match, so you can widen the filters when too few come through. Criteria rank the candidates that pass the pre-filters. They are plain natural-language statements (for example, “Business-level fluency in French”) and are numbered in priority order: criteria higher in the list weigh more heavily in the match score. Drag a criterion by its handle to change that order, click the × on a row to drop it, or use Add criteria to add your own. A good rule of thumb: use pre-filters for the hard requirements that must be true, and criteria for the softer qualities you want to rank on.

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Read the results

Candidates are ranked by a match score from 0 to 100, from Very Weak to Very Strong Match. Every criterion you set also becomes its own column: each candidate gets a thumbs rating for it, from one to three thumbs-up for a match down to a thumbs-down where they fall short. This lets you see at a glance which requirements a candidate meets, not just their overall score. Click a candidate’s score to go deeper. It opens their full profile, so you can assess them properly rather than judging on a row in a table, alongside the reasoning behind each per-criterion rating. From there you can Accept the candidate or mark them reviewed. Each row also shows the candidate’s active jobs and last interaction, so you can spot who is already in a process elsewhere.

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Card view and table view

Results come in two shapes, switched with the two icons above the results on the right. Card view gives each candidate room for their current and past roles, education, and the reasoning behind every criterion, which reads better when you work through the top of the list one person at a time. Table view puts one candidate per row with a column per criterion, which is the faster way to compare a long list.

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Search history and export

The same row of icons holds two more:

• Search history, which keeps every search you have run on this job. Go back to what you ran last week, see what it returned, and pick it up again instead of rebuilding the criteria.
• Export, to take the results out of Spott.

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Review workflow

Use the All, To Review, and Reviewed tabs to work through the results:

• Review the candidates with the highest match scores.
• Add strong fits directly to the job’s pipeline.
• You can re-run or refine the search at any time by editing the criteria.

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Matching on a company

Company records have their own Matching tab. It does not run a job search: it lists the candidates you already have within a chosen distance of the client, which is useful for speculative approaches. See suggested candidates for a company.

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Next steps