Candidates from your phone, and SAP Fieldglass
- File uploads on mobile: add a candidate from a document without waiting until you are back at a laptop. Upload a file from your phone, or photograph a printed CV or an ID card on the spot, and Spott parses it into a candidate record. Needs app version 1.30 or above on iOS and Android. Read the guide.
- SAP Fieldglass: connect jobs and candidates to a client’s Fieldglass instance. Map their statuses to your stages once, and Spott moves candidates through the pipeline as the client updates them, so nobody has to watch the client’s portal and keep your board in step by hand. Read the guide.
- Re-transcribing a call in a specific language when the VoIP provider detected the wrong one, plus copying and downloading the transcript as you already could on meetings
- ZIP and postal code filtering on every Location filter, not just on candidates
- Image files on the CV parser, which is what lets a photographed CV become a profile
- A workspace-wide default stage for inbound applications, under Settings and Stages, instead of setting it on every new job
- Rejection labels and reasons on the Company Portal, so a client sees why an application closed and not only that it did
- Every Company Portal view recorded rather than only a contact’s first one, so repeat interest in a candidate is visible
- The placement fee in the currency it was agreed in, next to the converted figure, in placement tables
- Filtering and sorting VDAB synced CVs on when they were last updated on VDAB, not only when they arrived in Spott
- Autocompletes that keep loading as you scroll, instead of stopping at the first twenty results
- A permission for creating and editing company hierarchies
- Montserrat added to the fonts you can send email in
- Icelandic added as a language option
- Country ISO codes on every location in the API, and patching a client’s location
A refreshed Calendar, and automations for the commercial side
- Calendar refresh: a cleaner Calendar, and a new Meetings view showing every meeting scheduled against a record in Spott. Filter by colleague to see who your team has been in touch with and when, without opening a single record. Read the guide.
- Opportunities in automations: Opportunity created, moved and updated, plus Client created, now trigger background automations, with matching actions to update an opportunity or a client. Business development runs on the same rails as recruiting. Read the guide.
- Pin is now a direct integration, so pushing candidates into Spott no longer costs an integration fee to Pin
- Global search returns one result per person, instead of a row for every company they are a contact at and another for being a candidate
- Comments in the browser extension, and creating a contact at a company Spott has never seen, both without leaving the page you are on
- Linking a record to a note opens a full search dialog, for when three people share a surname
- A job description language you set when you create the job, instead of American English every time
- Area code filters on phone numbers, on both Candidates and Contacts
- The stage an application was created in, now on its activity feed and in the API
- An optional phone number on scheduler bookings, so a no-show is still reachable
- In-app or email notifications when an eSignature envelope is completed
- Job autocompletes anywhere in Spott now put open jobs first
- Create contact and create company on the MCP server
- A tidier editor toolbar when you select text, and a clearer Company Portal status column on job pipelines
WhatsApp Business, and defaults for every Company Portal
- WhatsApp Business: send from your business number using templates WhatsApp has approved, to one person or to a whole shortlist at once. Variables fill in per recipient, so a bulk send still reaches everyone with their own name and their own job. Read the guide.
- Company Portal defaults: decide once how new portals should be configured, instead of setting the same toggles on every job. Files such as your Terms of Business can be attached automatically too. Read the guide.
- Contact details on the side of spec and non-spec applications, so a pipeline works like a call list
- Continent filters for Europe, North and South America, Asia, Africa and Oceania
- A column showing whether a candidate is published on the Company Portal, on both the Jobs list and board
- VoIPPlay calls arriving through webhooks, cutting the wait from around 10 minutes to under one
- Browser back button behaving as you would expect when pages open in an overlay
- A clearer, more informative “mentioned in a comment” notification
- Contact name, email and phone as variables in placement automations
- A font size selector in every email dialog, shown when you select text, and Aptos as a supported font
- CVs sent to
cv@spott.ioor bulk parsed now set you as the candidate’s Main Contact - A description field on custom attributes in the data model
- Call and meeting summaries that no longer skip salary, compensation and benefits
Comments on records, and bulk actions on their contacts
- Comments: discuss a candidate, contact, company, or note on the record itself
instead of in a chat tool, and
@mentiona colleague to notify them in the app or by email. The question and everything it refers to finally live in the same place. Read the guide. - Bulk contact actions: select rows on a Companies, Jobs, or Opportunities table and act on every contact linked to them at once, whether that is an email, an SMS, a presentation, or enrollment in a campaign. No more opening records one by one. Read the guide.
- Relative date filters: filter on windows that move with today, such as “last 30 days” or “next 7 days”, so a saved view keeps meaning the same thing tomorrow instead of quietly becoming a report about the past. Read the guide.
- Importing an opportunity from a URL, in the platform and in the next release of the browser extension, the way jobs already worked
- A redesigned in-app notification feed, split into read and unread
- More detail on the campaign picker when you enroll someone, so two similarly named sequences are no longer easy to confuse
- Filtering Contacts on a missing or present email address or phone number, as you already could on Candidates
- DataChecker for identity checks, with ID verification and verified upload
- Webhooks for job descriptions created and updated
- Filtering Notes down to the ones with no owner
- Deactivated users offered in the user filters on Notes, Lists, and Placements
- Candidate file expires, Company file expires and Candidate reference created as automation triggers
- Sorting the Jobs tab on a company profile
- Custom file attributes writable through the private API
SMS from Spott, and a cleaner Notes layout
- SMS: send and receive text messages straight from a candidate or contact, using the SMS-capable numbers on your VoIP account. RingRing, RingCentral, Ringover, and Aircall are supported to start with, so one more channel stops living on your phone. Read the guide.
- Refreshed Notes layout: labels, properties, and linked records moved into a side panel instead of a row of badges above the note, which makes a note far easier to scan when you open it. Read the guide.
- Refreshed documentation: new and rewritten guides across the product, and the help links inside Spott now take you to the matching page instead of the front door.
- Rejecting candidates in bulk from a job’s Applications view
- Live job board postings as a column or card row on the Jobs table and board, with filtering
- Sorting on the Dashboard pipeline summary
- A configurable daily campaign limit per connected email account
- Stacked overlays, so you can arrow through jobs from the Jobs table
- VAT checks through VIES and credit checks through Creditsafe when you create a client
- Broadbean multiposting that fills the structured sub-fields certain Benelux and DACH job boards expect
- An interactive automation that opens the Task window
- Campaigns in draft or ongoing as a column on Candidate and Company views
- Converting a contract placement into a permanent contingent placement
- Private API endpoints for speculative application stages and custom attributes on attachments
Multi-language job descriptions and message templates in Automations
- Multi-language job descriptions: create and manage localized versions of the same job description, so you can advertise one role in several markets without maintaining separate jobs. Read the guide.
- Message templates in Automations: pick one of your existing message templates in an automation’s send email action instead of rewriting the message, so automated communication stays consistent and is faster to set up. Read the guide.
- Job descriptions split into structured sections for deeper API and job board integrations
- A Language attribute on jobs
- Fee splits configured on the Job Overview page before any placement exists
- Single-click imports from LinkedIn Sales Navigator and Recruiter in the Browser Extension
- Tasks grouped into due date blocks
- A Retained milestone completed automation trigger
- Analytics reports for emails sent
- Webhook events for eSignature envelopes and for approved or declined Creditsafe reports
- Searchable human-readable job reference IDs on VDAB postings
- Renaming automation titles and descriptions in line
- Smoother scrolling on grouped Kanban boards
- Faster table loading
- Pay and charge rates on contract placements
- New attachment endpoints in the API
Email block list, portal stage filters, and fixed retained fees
- Email block list: block specific email addresses or entire domains from email synchronization, so they are never imported into Spott. Keeps your database clean and gives you control over what syncs. Read the guide.
- Company Portal stage filters: publish candidates to the Company Portal automatically as they move through your pipeline, and configure which stages trigger publication, so only candidates at the right stages are shared. Read the guide.
- Fixed fees on retained jobs: retained placements now support a fixed success fee in addition to percentage-based fees, matching more retained fee agreements.
- The OneUp and Nitro eSignature integrations
- Email previews in the Present flow
- Hiding weekend days in the Calendar
- A fixed number of billed days on interim placements
- End dates on contingent placements that put candidates back in the available pool
- File attachments on placement pages
- Job created and Candidate rejected automation triggers
- Interim dashboards with weekly or monthly KPIs
- Deleting individual emails from the mail sync
- AI summaries that use first names
- A configurable minimum duration for call transcription
Docked emails, test sends, and conversational job descriptions
- Docked email composer: dock the composer like Tasks and keep working in Spott while you draft, instead of being locked into the compose window.
- Send test emails: send a message to yourself first to check formatting and personalization before a bulk send.
- Rewrite job descriptions with AI: the Job Advertising page now has an Ask AI assistant that refines descriptions through a conversation, not just a one-click rewrite.
- Filtering the Dashboard by Team
- Dragging action blocks around in Automations
- Optional end dates on staffing placements, with weekly GP from the working schedule
- A minimum call duration for VoIP providers
- Polish, Romanian, Italian, and Afrikaans as AI languages
- New automation triggers (Job created, File expired) and actions (delete attachment, open placement, open note)
- Merging records straight from table views
- VAT numbers on the Client API
Unique record identifiers, attachment attributes, and DocuSign
- Unique record identifiers: display a unique ID on every record and find records by ID in global search. Ideal for large databases with duplicate names. Admins enable it under Settings → Features.
- Attachment attributes: attachments now support custom attributes and shared file types across records, configurable in Settings → Data Model and accessible via the API.
- DocuSign integration: send any attachment for signature to one or more recipients and track signature status from the record’s files.
- Bulk presenting candidates from the Candidate table
- Bulk actions on the Similar Candidates tab
- Activity feeds filterable by type
- Upcoming meetings in the Calendar sidebar, with double-click scheduling
- List membership as a table column
- Email labels on send
- Over-the-air updates for the mobile app
The Marketing suite and multiple booking types
- Marketing: create and send designed email campaigns with an interactive builder, recipient lists, and full tracking of opens, clicks, and unsubscribes. Enable it under Settings → Features. Read the guide.
- Booking scheduler upgrade: create multiple scheduling links, such as a 15-minute intro call and a 1-hour interview, each with its own availability and rules, in a refreshed booking experience. Read the guide.
- Bulk publishing candidates to the Company Portal
- Boolean search on notes
- Kanban column counts that cycle total, in-process, and rejected
- Tenant-wide video recording controls for the Note Taker
- The AdvertsData integration
Import jobs from anywhere and full calendar management
- Import jobs from the internet: bring any publicly visible job into Spott with the browser extension.
- Calendar management: create, reschedule, and cancel calendar invites directly from the Calendar, and view your teammates’ calendars while scheduling.
- In-job Matching rebuilt on the new search engine, with 0 to 100 match scores and explanations
- A Kanban view for application lists
- Boolean queries on jobs, contacts, companies, and opportunities
- Multiple locations per job
- Explicit permissions for analytics reports
Boolean search for candidates
- Candidate Boolean search: full AND, OR, and NOT queries in candidate search. Spott switches to Boolean mode automatically when your query uses quotes. Read the guide.
- Placement exports now include nested placement form values in the Excel output, ready for BI analysis.
- Automatic email warm-up for new campaign accounts
- Smarter AI filters that activate as you type
- Time-based automation triggers
Analytics exports and matching actions
- Export analytics drilldowns to Excel for deeper analysis in your own BI tools.
- Matching workflow actions: act straight from candidate-to-job match results, pitching a candidate to multiple jobs or bulk presenting them to clients.
- Filtering the Application view by job stage
- ZIP-code location filters
- Sending calendar invites as Free or Busy
- Pagination on Global Search
- A Settings search bar
Candidate cards and stronger automations
- Candidates as cards: a richer, more visual layout next to the table view.
- Automation extensions: time-based automations, field updates, more filter conditions, and more background actions.
- Enrolling a whole List into a campaign
- The Dialpad VoIP integration
- Company size and industry filters
- Recurring and all-day meetings for Gmail and Outlook
Bulk CV parsing
- Parse up to 1,000 CVs at once from the Add Candidate button. Spott extracts the details and creates the records in the background.
- Tab metadata: open browser tabs now show contextual titles so you can tell pages apart at a glance.
- Custom attributes on Applications
- A replies-only filter in the Inbox
- CC and BCC on background automations
- Importing Contacts into a List, or Candidates into a Job, from CSV
Application View, hierarchies, and AI filters
- Application View: all speculative and regular applications in one list under Jobs, without opening each candidate or job.
- Company hierarchies: model parent/subsidiary and PE-owned structures.
- AI text to filters: describe who you are looking for in plain language and Spott builds the filters.
- Previewing a campaign before enrolling recipients
- idibu multiposting
- Converting interim placements to permanent
- Optional file upload on application forms
- application.rejected webhooks
Personal email styling and smarter record selection
- Default font family and size for emails, so messages from Spott match your usual mail client.
- Improved record selection: every “Add to…” dialog now uses the richer Global Search format with contextual details.
- Bulk actions on Search results
- Excluding placed candidates in filters
- A permission to lock placements after creation
Retained fees and campaign upgrades
- Retained fees with milestones: configure milestones on the job, with values adjusting between estimated and final salary.
- Campaign upgrades: campaigns now live inside Jobs, you can partially edit a running campaign, and sequences can exit when a meeting is booked.
- Saved filter sets
- A clearer enrichment credit split (personal email 3, work email 1)
- Inbound call pop-ups for Aircall, Ringover, and RingCentral
- Months and days as automation delay options
Background automations and the MCP server
- Background automations: trigger workflows from events such as application moved, placement created, task assigned, or job moved.
- Spott MCP server: connect AI tools like Claude to securely read and write your Spott data. Read the guide.
- An extensible GDPR consent model
- Optional attachment expiry dates
- Team filters
- Location Area filters on Contacts and Companies
Search v2 and account security
- Search v2: search your entire candidate database, not just within one job, with semantic job-title search and flexible location filters.
- MFA and SSO: multi-factor authentication and single sign-on, plus password reset under Settings → Profile.
- Spec workflow: create speculative applications in bulk and present to multiple client contacts at once.
- Linking opportunities to jobs, and converting won opportunities
- Bulk-updating job attributes
- Ask AI reading file attachments
- Swedish content generation
Company insights and a bigger browser extension
- Company information dialog: click through to linked candidates and contacts, headcount, and growth.
- Browser extension upgrades: manage notes, tasks, lists, and campaigns, and import companies, all from the extension.
- A Company Portal activity feed
- Color-coded select attributes
- AI-filled candidate scorecards
- The VoIPPlay and Devyce VoIP integrations
Faster bulk selection
- Shift-click to select a range of rows across all core tables.
- Exclude previously rejected candidates with a single filter.
- Hyperlink variables, including Job and Candidate IDs, for dynamic links.
- A Kanban view for speculative presentations
- Admin-configurable file types per record
- Sorting and filtering on Campaigns and Lists
Placements, Company Portal, and the public roadmap
- Placements for perm and staffing: a clearer split across the product, with weekly GP tracking for staffing.
- Company Portal upgrade: share files, scorecards, and a job overview; clients can request interviews and leave ratings.
- Public roadmap at roadmap.spott.io: explore what we are building and upvote ideas.
- Exporting multiple job pipelines at once
- Duplicating an outreach campaign
- Viewing the CV inline in the Experience tab