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Spott gives you several ways to add candidates. The right one depends on what you have in hand: a CV, a list to bulk‑import, or a LinkedIn profile you’re sourcing from.

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Choose a method

Upload a CV

Drag & drop one or many CVs. Spott parses them and pre‑fills the form for you to review.

Forward by email

Send CVs to cv@spott.io from your work email and Spott creates the candidates automatically.

Add manually

Enter the details by hand, best when you only have a name or partial info.

From LinkedIn

Import a profile directly with the Spott Chrome extension.

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Upload a CV (drag-and-drop)

The fastest way when you have CVs in hand. Spott parses each CV and drops you into the candidate form with the fields already filled in.
1

Open the upload dialog

Open the Candidates page (shortcut: G then A) and click Add Candidate in the top-right.
The Add Candidate dialog with CV upload, email option, and manual entry
2

Add your CVs

Drag files onto the drop zone, or click Upload CV to browse. You can add up to 1,000 CVs at once.The parser reads image files as well as documents, so a photo or a scan of a printed CV works the same way an exported PDF does. That is what makes it possible to add a candidate from a document you photograph on your phone; see the mobile app.
3

Review the parsed details

Spott extracts what it can (name, email, phone, LinkedIn URL, work experience, education, and certifications) and pre‑fills the form across the Basic attributes, Experience, Education, and Certificates tabs. Correct anything that needs it.
A parsed CV pre-filled in the candidate form
4

Save

Click Add All Candidates. They now appear in your database.
Uploading fewer than 20 CVs at once is a supervised flow: you review the parsed values before saving. Larger batches are processed automatically, without the review step. If you’d rather skip the review step altogether, forward the CVs by email instead (below).

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Forward CVs by email

Forward CVs as email attachments (PDF or DOCX) to cv@spott.io and Spott parses them and creates the candidate records. No need to log in.
Forward from your work email, the address you use to sign in to Spott. That address is how Spott knows which workspace the candidate belongs to. Forwarding from a personal address won’t work.
Candidates created this way get you as their Main Contact, since you are the person who forwarded the CV. The same applies to a bulk CV upload. That keeps ownership attached to whoever actually sourced the person, instead of leaving a batch of records with nobody’s name on them. This is an unsupervised flow: there’s no review step, so an occasional field may be missed. You’ll always get an email back if something goes wrong:
The email arrived without a CV attachment. Reply‑forward with the file attached.
The file was corrupted or image‑only without recognizable text. Re‑export a clean PDF or DOCX and resend.
The CV’s email, phone, or LinkedIn URL points to two different existing records, so Spott can’t safely deduplicate. It surfaces the conflict instead of guessing. Resolve it in the app. See deduplication.

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Add a candidate manually

Best when you have only a name, an email, or partial information, with no CV.
1

Open the form

Click Add Candidate, then Add Candidate Manually.
2

Fill in the details

Enter name, email, phone, and location, then add experience, education, and any custom fields your workspace has configured.
3

Save

The candidate is created and added to your database.

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Other ways to add candidates

CSV import

Bulk‑upload candidates, contacts, or companies from a spreadsheet.

Sourcing integrations

Push candidates from connected tools like Juicebox or Pin directly into Spott.

API

Insert candidates programmatically via the Spott API.

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Good to know

  • Duplicates are handled for you. Spott deduplicates on email, phone, and LinkedIn URL, so re‑adding someone enriches the existing profile rather than creating a copy. See managing candidates.
  • Keep profiles complete. Fuller profiles improve search accuracy and matching results.