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Settings → Prompts holds the instructions Spott gives the AI when it drafts something for you. A prompt is the standing brief: it says how a piece of writing should come out, so the result matches the way your team works rather than the model’s default.

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Prompts and templates are not the same thing

Both live in Settings and both shape what goes out, but they work at different levels: If the wording of a generated email is not right, the prompt is what to change. If the shape of it is wrong, look at the template.

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Presentation Email Prompts

This category covers the emails that go out when you put a candidate or a job in front of someone. It splits in two, matching the two directions that conversation runs:
  • Candidate Presentation Email, the instructions for drafting a short presentation of your candidates over email. This is what runs when you present a candidate to a client.
  • Job Presentation Email, the instructions for drafting a short presentation of a job to a candidate.
Each holds as many prompts as you need, and the page shows how many are configured. Keep more than one per category when you genuinely present in different registers: a standard pitch and a tabular shortlist are different jobs of writing, and one prompt trying to do both does neither well.

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Write or edit a prompt

Create new prompt adds one to a category, and the pencil opens an existing one. A prompt has a title, which is what you pick from when you send, and a body holding the instructions themselves. Inside the body, type / to browse the variables you can drop in, so the prompt can refer to the candidate, the job, or the contact it is being run for rather than describing them in the abstract.
Name a prompt for the situation it suits, not for its content. Shortlist (tabular) tells a colleague when to reach for it; Template 2 makes them open all of them to find out.
Managing prompts is part of workspace administration. Who can reach this page follows from the roles and permissions on your workspace.