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The scheduler lets others book time with you without back-and-forth coordination. Your availability is continuously updated based on your connected calendar and your booking rules.

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Make sure Outlook or Google are synced with Spott

In Spott, go to Settings → Accounts, find the Microsoft Outlook or Google integration, and make sure one of them is connected. Spott generates your available time slots from this calendar.

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Enable the calendar scheduler

The Scheduler settings with scheduling links
Go to Settings → Calls and open the Scheduler section:
  • Toggle Enable Spott Calendar Scheduler on.
  • Copy a booking link and share it with anyone who should be able to schedule time with you.
You can add your links automatically when composing an email in Spott with Insert calendar scheduler link.
Inserting a scheduler link from the email composer
You can create multiple scheduling links, each with its own availability, meeting types, and booking rules. For example, a 15-minute intro call and a 1-hour interview, each bookable on different days. Click Create scheduling link and configure per link:
  • Meeting duration and slot interval
  • Maximum days in future: how far ahead someone can book
  • Minimum booking notice: how much advance notice is required
  • Minimum booking buffer: the gap required before and after other meetings
  • Weekly availability: one or multiple time slots per day; leave a day empty to not appear available
  • Ask for a phone number: an optional field on the booking form, so you have a way to reach someone who does not show up
A scheduling link's configuration
Each link can be enabled or disabled individually.
The public booking page a recipient sees
The meeting link matches your primary connected account: Outlook generates a Teams link, Google generates a Meet link.
Anyone using one of your links only sees time slots that are free according to your connected calendar and that link’s booking rules. Bookings land directly in your calendar and are linked to the right records in Spott.

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The booking page uses the visitor’s time zone

Whoever opens your link sees the times in their own time zone, taken from their browser, and your availability is converted into it. A morning in Brussels reads as an early morning in New York, and both of you end up in the same slot. There is nothing to configure here, and no way to force one time zone for every visitor. If a booking looks like it landed at the wrong hour, check which zone the browser that made it was in rather than the link’s settings.
Availability comes from your calendar. Events marked Busy or Out of office block a slot; Free and Tentative do not. If a link shows little availability, check for an all-day event marked Busy and set it to Free instead.