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For Jobs, Candidates, Companies, and Contacts, you can create custom attributes to track, filter, and search information relevant to your business.

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1. Open the Data Model settings

  1. Go to Settings.
  2. Under Workspace, open Data Model and pick the record type you want to create a custom attribute for.
The Data Model settings with record types

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2. Create custom attributes

Click Create your own attribute and choose the data type:
  • Text: free text input
  • Number: numeric values
  • Checkbox: a yes or no answer
  • Select: pick one option from a list
  • Multi-select: pick one or more options from a list
  • Date: date fields, for example an availability date
  • Rating: a score, which you can also filter on
  • Currency: monetary fields
  • URL: a web link
  • Entity and Multi-entity: reference one or more users
The attribute dialog with data types
Once a custom attribute is created, it is available on all records of that type in your database.
Built-in System attributes (such as Location, Personal Email, or Language) are managed by Spott. You can star and reorder them, but you cannot rename them, change their type, or delete them. Only attributes you create can be edited or removed, and an attribute’s type is fixed when you create it and cannot be changed afterward.
Attachments support custom attributes too, along with shared file types across records, for example contract or certificate types with expiry dates. Configure them in the same Data Model section. Everything is also accessible via the API.

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AI-filled columns

When creating an attribute, you can enable AI autofill. The system then populates the attribute automatically based on the record’s profile and CVs, following the prompt you write. See setting up AI-filled columns. Examples:
  • Age calculation based on graduation dates
  • Skills extraction from CVs
  • Category matching based on candidate profiles

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Use and manage custom attributes

Once created, custom attributes are directly usable across Spott. You can:
  • Fill in values directly in the table or on the record’s profile
  • Show custom attributes as columns and reorder them via View Settings
  • Filter and search on custom attributes
  • Star an attribute so it shows by default on records; unstarred attributes stay available under Show all values
Customizing your records helps you capture the data points unique to your process, making searches and filters more effective.