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The Spott Note Taker joins your online meetings, transcribes them in any language, and turns them into structured meeting notes.

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Quickstart

  1. Connect your Microsoft Outlook or Google calendar under Settings → Accounts. Spott syncs your calendar on a rolling basis to identify upcoming online meetings.
  2. Go to Settings → Calls and toggle Enable Spott Note Taker on.
  3. Accept the terms and conditions.
The Note Taker settings in Settings > Calls
Spott only joins meetings that include a valid Zoom, Teams, or Google Meet link.

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How it works

Once enabled, the Note Taker will:
  • Schedule the Spott bot to join the lobby of your future online meetings from your synced calendar. Meetings do not need to be created in Spott.
  • Join when admitted by the organizer.
  • Capture the meeting to transcribe what was said, regardless of language, and generate concise, structured meeting minutes. These appear in Spott typically 2 to 5 minutes after the meeting ends.
The summaries follow the Insights templates you can customize in Settings. The Note Taker can be denied or removed from any meeting at any time; you stay in control.
A meeting note generated by the Note Taker

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Video recording

Admins can decide whether video recording is enabled for the whole workspace with the Enable Video Recording setting. When disabled, new meeting videos are not stored. Individual recordings can also be deleted per meeting; deletion is permanent.

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Data and privacy

  • Spott accesses your meeting metadata to schedule the Note Taker.
  • The Note Taker only has access to the meeting when accepted into it.
  • Recordings, transcripts, and minutes are stored for your organization.
  • You can disconnect Spott at any time to stop future meeting joins.

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Disabling the Note Taker

Toggle Enable Spott Note Taker off in Settings → Calls. This immediately unschedules the bot from upcoming meetings and stops scheduling it for new ones. Existing transcripts and summaries are retained for your team.

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Troubleshooting

Note Taker not showing up? Make sure the calendar event has a valid Zoom, Teams, or Google Meet link and was created in the connected account. Meetings the Note Taker will join show a small camera icon in the Spott Calendar. Note Taker did not join? Check that the toggle is enabled and that the organizer did not reject it from the lobby.

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Important considerations

  • Other participants can trigger the Note Taker. Even if you disabled it, the bot may join if another invited participant has automatic joining enabled.
  • Settings changes take time to apply to already-scheduled meetings.