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You can quickly navigate to the Calendar with G then C. See all keyboard shortcuts.

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Make sure Outlook or Google are synced with Spott

Before scheduling a meeting, ensure your Outlook or Google account is synced. In Spott, go to Settings → Accounts, find the Microsoft Outlook or Google integration, and make sure one of them is connected.
First-time sync takes time. Spott syncs years of calendar and email history, which typically takes 8 to 12 hours. Your calendar can look empty during this window, so give it time and check again the next day. After the initial sync, changes appear in near real time.
Connection problems? Spott requests read and write access to your calendar and email. In enterprise Microsoft or Google tenants, that usually needs IT admin approval, which is the most common cause of connection failures. If you hit an error on the consent screen, ask your admin to approve Spott for the organization.

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The Calendar page

The Calendar shows your meetings in a list or calendar view. The sidebar shows your upcoming meetings, and you can display teammates’ calendars next to yours to simplify scheduling. From the calendar you can also reschedule or cancel invites directly.

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Schedule a new meeting

Click Schedule Meeting in the top right corner, or double-click (or click and drag) a time slot in the calendar, like in your native calendar client.
The Calendar with teammates and upcoming meetings
In the meeting dialog, make sure Send calendar invite is toggled on, as well as Online meeting if you plan to meet via Microsoft Teams or Google Meet. The meeting URL is created on the platform of your primary email account.
The meeting dialog with invite and online meeting toggles
Set the parameters before sending the meeting request:
  • Recipients: the people to meet with.
  • Subject and email body.
  • Date and time, with options to repeat the meeting or mark it as All day.
  • Location: a physical location, or an online meeting. With online meeting on, Spott creates the Microsoft Teams or Google Meet URL for you on your primary email account’s platform.
  • Show as free: keep the slot open on your calendar instead of marking it busy.
  • Hide attendee list: send the invite without showing recipients each other.
  • Dial in Note Taker: have the Note Taker join the online meeting to record and summarize it.
You can also use the toolbar to insert your signature, start from an email template, add your scheduler link, or use AI to pitch a candidate or job.

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Manage an event

Click an event in the calendar to open its details, where you can:
  • Reschedule: change the date or time and send the update to attendees.
  • Cancel event: cancel the meeting and notify attendees.
  • Transcript: open the Note Taker transcript and summary for a meeting that was recorded.
An event popover with Reschedule, Cancel event, and Transcript
You can also let others book time with you directly, based on your availability. Set up your booking links under Settings → Calls → Scheduler, and insert them into emails with Insert calendar scheduler link. See setting up your scheduler.