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The RSM InTime integration sends placements from Spott to RSM InTime, so timesheets and invoicing can run in InTime without anyone retyping placement details. You publish a placement from Spott once. RSM InTime then has everything it needs to set up the assignment: the client, the client contact, the candidate, the consultant, the placement details, and the pay and charge rates. With the integration you can:
  • Connect your RSM InTime account once for the whole workspace.
  • Publish a placement to RSM InTime straight from the placement record.
  • Review and complete the client, contact, candidate, consultant, placement and rate details before they are sent.
  • Run timesheets and invoicing in RSM InTime using the data that came from Spott.
This page covers the Spott side only. Timesheets, payroll and invoicing happen in RSM InTime.

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Connect RSM InTime

An admin connects RSM InTime once for the whole workspace. After that, any consultant can publish placements.
  1. Go to Settings → Integrations and select RSM InTime.
  2. Click Connect and sign in with your RSM InTime account credentials.
  3. Once you are signed in, the Workspace row shows Connected.
The RSM InTime integration page in Spott settings, with the Workspace row showing Connected
Only workspace admins can connect this integration. An RSM InTime account is required.

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Publish a placement

You publish from the placement record. Spott opens a form prefilled with what it already knows about the placement, and you fill in anything RSM InTime needs that is not in Spott yet.

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Start the publish

  1. Open the placement.
  2. Click the ⋮ menu at the top right of the Placement card.
  3. Choose Publish to RSM InTime.
The placement menu with Publish to RSM InTime between New invoice and Delete

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Complete the form

The form has six tabs. Work through them in order with Review next tab, or click a tab to jump to it. Fields marked with a red * are required. On the Company tab, the Invoicing contact is the person invoices for this client are addressed to. Pick one with Prefill from a contact or type the details in. RSM InTime stores it on the client record, not as a contact of its own.
The Publish to RSM InTime form on the Company tab, with name, company number, tax identifier, currency and the invoicing contact

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Publish

Click Publish on the Rates tab. Spott sends the placement to RSM InTime, where it is ready for timesheets and invoicing.

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What happens next

Once the placement is in RSM InTime:
  • Timesheets are entered and approved in RSM InTime.
  • RSM InTime pays the worker and invoices the client using the rates you published.

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Frequently asked

  • Who can connect the integration? A Spott admin, from Settings → Integrations.
  • Do I need to publish every placement? Yes. Only placements you publish with Publish to RSM InTime are sent. Nothing goes to RSM InTime automatically.