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If you are migrating without help from our internal teams, you have two ways to get your candidates into Spott. Pick whichever matches the shape of the data you are holding.
Migrating a full ATS with jobs, applications, and history? Our team can run that for you instead. See Data migration.

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1. Import a candidate CSV

The import wizard bulk adds candidates to Spott, for example when migrating from another system or uploading a sourcing list. Each row in your file becomes one candidate. You can import up to 1,000 records per import, from CSV or Excel (.xlsx) files.
The candidate CSV import wizard
The wizard guides you through mapping your columns onto Spott fields, then runs the import. Here is what the experience looks like end to end:
Candidates can be imported straight into jobs and lists. Contacts can be imported straight into lists.
CSV import limitations
  • Only system fields can be imported via CSV. Custom fields are either added as notes or skipped from the import.
  • Candidates and contacts can be created via CSV, but not updated. An import that matches an existing profile adds it to the job or list without overwriting its data.
  • Companies cannot be created via CSV directly. However, if you import a list of contacts, their associated company is created as part of the import.

Full CSV import reference

Column by column: what each field expects, and how matching works.

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2. Import CVs in batches of 1,000

If your data lives as CV files rather than a spreadsheet, upload them and let Spott parse each one into a candidate record.
You can upload up to 1,000 CVs at once. Above 20 CVs there is no preview step, so the records are created directly. Duplicate records are flagged in red and you decide whether to create them anyway or skip them.

Adding candidates

Every route into the database, including maildrop and the extension.

Merging duplicates

How Spott spots duplicates and how to merge them.

Next: manage candidates

Now that your data is in, start adding to it and working the records.