> ## Documentation Index
> Fetch the complete documentation index at: https://docs.spott.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Prompts

> Manage the prompts Spott uses to generate content with AI, including the emails that present candidates and jobs.

**Settings → Prompts** holds the instructions Spott gives the AI when it drafts something
for you. A prompt is the standing brief: it says how a piece of writing should come out,
so the result matches the way your team works rather than the model's default.

## Prompts and templates are not the same thing

Both live in Settings and both shape what goes out, but they work at different levels:

|              | What it is                                                                          | Where to change it                               |
| ------------ | ----------------------------------------------------------------------------------- | ------------------------------------------------ |
| **Template** | The structure a piece of content follows, such as the sections a note is built from | [Settings → Templates](/docs/settings/templates) |
| **Prompt**   | The instructions the AI writes from when it drafts the content                      | Settings → Prompts                               |

If the wording of a generated email is not right, the prompt is what to change. If the
shape of it is wrong, look at the template.

## Presentation Email Prompts

This category covers the emails that go out when you put a candidate or a job in front of
someone. It splits in two, matching the two directions that conversation runs:

* **Candidate Presentation Email**, the instructions for drafting a short presentation of
  your candidates over email. This is what runs when you
  [present a candidate](/docs/candidates/presenting-candidates) to a client.
* **Job Presentation Email**, the instructions for drafting a short presentation of a job
  to a candidate.

Each holds as many prompts as you need, and the page shows how many are configured. Keep
more than one per category when you genuinely present in different registers: a standard
pitch and a tabular shortlist are different jobs of writing, and one prompt trying to do
both does neither well.

## Write or edit a prompt

**Create new prompt** adds one to a category, and the pencil opens an existing one. A
prompt has a **title**, which is what you pick from when you send, and a body holding the
instructions themselves.

Inside the body, type `/` to browse the **variables** you can drop in, so the prompt can
refer to the candidate, the job, or the contact it is being run for rather than describing
them in the abstract.

<Tip>
  Name a prompt for the situation it suits, not for its content. **Shortlist (tabular)**
  tells a colleague when to reach for it; **Template 2** makes them open all of them to
  find out.
</Tip>

<Note>
  Managing prompts is part of workspace administration. Who can reach this page follows
  from the [roles and permissions](/docs/settings/managing-access) on your workspace.
</Note>