> ## Documentation Index > Fetch the complete documentation index at: https://docs.spott.io/llms.txt > Use this file to discover all available pages before exploring further. # Best practices > Four habits that make Spott work for you: tag everything, use tasks, centralise information, and lean on AI. Spott rewards consistency. These four habits are what separate a workspace that compounds in value from one that becomes a filing cabinet. ## 1. Tag everything, every time Link candidates, jobs, companies, notes, and emails consistently. This keeps information connected, improves reporting, and lets the AI deliver smarter, more accurate insights. Spott's AI can only use a note as context once it is linked to a record. An unlinked note is effectively invisible to the AI. How linking works, and what gets tagged automatically. ## 2. Use tasks to drive accountability Never let candidates or clients slip through the cracks. Assign and track tasks to ensure timely follow-ups and shared ownership across the team. Manual tasks, automated tasks, and where they surface. ## 3. Centralise all information Keep communications, notes, and documents in Spott. The more context in one place, the less time spent switching tools, and the better your decisions and AI results. Sync your mail so conversations land on the record. Capture calls and meetings without typing. ## 4. Leverage AI to work smarter Move beyond manual filtering. * **Ask AI** for fast, structured candidate insights. * **AI search** to surface stronger matches using notes, emails, and more. Everything the AI does, and what it reads to do it. Where to find answers, and how to reach the team.