> ## Documentation Index
> Fetch the complete documentation index at: https://docs.spott.io/llms.txt
> Use this file to discover all available pages before exploring further.

# RSM InTime

> Publish placements from Spott to RSM InTime, so timesheets, pay and invoicing run there without retyping placement details.

The RSM InTime integration **sends placements from Spott to RSM InTime**, so timesheets and
invoicing can run in InTime without anyone retyping placement details.

You publish a placement from Spott once. RSM InTime then has everything it needs to set up
the assignment: the client, the client contact, the candidate, the consultant, the placement
details, and the pay and charge rates.

With the integration you can:

* **Connect your RSM InTime account once** for the whole workspace.
* **Publish a placement to RSM InTime** straight from the placement record.
* **Review and complete** the client, contact, candidate, consultant, placement and rate
  details before they are sent.
* **Run timesheets and invoicing in RSM InTime** using the data that came from Spott.

This page covers the Spott side only. Timesheets, payroll and invoicing happen in RSM InTime.

## Connect RSM InTime

An admin connects RSM InTime once for the whole workspace. After that, any consultant can
publish placements.

1. Go to **Settings → Integrations** and select **RSM InTime**.
2. Click **Connect** and sign in with your RSM InTime account credentials.
3. Once you are signed in, the **Workspace** row shows **Connected**.

![The RSM InTime integration page in Spott settings, with the Workspace row showing Connected](https://mintcdn.com/spott-docs/84kmt6xWqOLLNtqk/images/integrations/rsm-intime-connected.webp?fit=max\&auto=format\&n=84kmt6xWqOLLNtqk\&q=85\&s=cdcca424885ffecd61f18c429bb5253a)

> [!NOTE]
>
> Only workspace admins can connect this integration. An RSM InTime account is required.

## Publish a placement

You publish from the placement record. Spott opens a form prefilled with what it already
knows about the placement, and you fill in anything RSM InTime needs that is not in Spott
yet.

### Start the publish

1. Open the placement.
2. Click the **⋮** menu at the top right of the **Placement** card.
3. Choose **Publish to RSM InTime**.

![The placement menu with Publish to RSM InTime between New invoice and Delete](https://mintcdn.com/spott-docs/84kmt6xWqOLLNtqk/images/integrations/rsm-intime-publish-menu.webp?fit=max\&auto=format\&n=84kmt6xWqOLLNtqk\&q=85\&s=264e296a2d254932850f58eaa8b7585c)

### Complete the form

The form has six tabs. Work through them in order with **Review next tab**, or click a tab to
jump to it. Fields marked with a red **\*** are required.

| Tab | What it covers |
| - | - |
| **Company** | The client record in RSM InTime, including invoicing details |
| **Contact** | The client contact for the placement |
| **Candidate** | The worker being placed |
| **Consultant** | The consultant who owns the placement |
| **Placement** | The assignment details, such as job and dates |
| **Rates** | The pay and charge rates RSM InTime uses for timesheets and invoices |

On the **Company** tab, the **Invoicing contact** is the person invoices for this client are
addressed to. Pick one with **Prefill from a contact** or type the details in. RSM InTime
stores it on the client record, not as a contact of its own.

![The Publish to RSM InTime form on the Company tab, with name, company number, tax identifier, currency and the invoicing contact](https://mintcdn.com/spott-docs/84kmt6xWqOLLNtqk/images/integrations/rsm-intime-publish-form.webp?fit=max\&auto=format\&n=84kmt6xWqOLLNtqk\&q=85\&s=4e235059b584aa9c41e752e817f0296d)

### Publish

Click **Publish** on the **Rates** tab. Spott sends the placement to RSM InTime, where it is
ready for timesheets and invoicing.

## What happens next

Once the placement is in RSM InTime:

* Timesheets are entered and approved in RSM InTime.
* RSM InTime pays the worker and invoices the client using the rates you published.

## Frequently asked

* **Who can connect the integration?** A Spott admin, from **Settings → Integrations**.
* **Do I need to publish every placement?** Yes. Only placements you publish with
  **Publish to RSM InTime** are sent. Nothing goes to RSM InTime automatically.


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