> ## Documentation Index > Fetch the complete documentation index at: https://docs.spott.io/llms.txt > Use this file to discover all available pages before exploring further. # Message Templates > Create and personalize email templates from the Inbox, with variables that fill in recipient details automatically. Templates help you send personalized messages faster while keeping a consistent tone across your outreach. ## Open the Message Templates tab From the left-hand sidebar, go to **Inbox** and click the **Message Templates** tab at the top. This page lists all your templates with their subjects, previews, and authors. The Message Templates tab ## Create a new email template Click **New Email Template** in the top-right corner and choose whether the template is **Personal** or shared with the **Workspace**. In the editor you can set: * Name, for internal use * Subject * Email body content * Attachments The template editor with a variable dropdown Use clear, reusable titles so your team can easily identify templates, for example "Candidate Intro – Software Engineer". The body editor offers a **set of fonts** you can send in, so a template can follow your house style rather than the default. **Montserrat** is among them. ## Personalize with variables Type `{` in the editor to browse the available variables. They fill in automatically when the message is sent, for example: * **Recipient > First Name** and **Recipient > Last Name** * **Job > Name** and **Company > Name** * **AI Generated content**, which writes a passage based on your instruction Variables only populate if the matching details exist in Spott. ### Variables in the subject line Variables work in the **subject** as well as the body. Type `{` in the subject field and pick a variable the same way, so a subject of `Hey { Recipient > First Name }, new opportunity` goes out with the name filled in per recipient. A subject line with a Recipient First Name variable in it The subject takes the **record variables**, the ones that pull a name, a job, or a company off the record. **AI Generated content** is not one of them: a written passage belongs in the body. That keeps a subject line predictable in length, which is what you want in the one part of the message that gets truncated in the inbox list. This works everywhere a subject line does: a one-off email from the composer, a message template, and a [campaign](/docs/outreach/campaigns). A personalized subject is the part of the message people see before they decide to open it, so it is worth more than the same personalization further down the body. ### AI-generated content **AI Generated content** is not a fixed variable: you tell it what to write about, and it writes that passage per recipient when the message goes out. **Write about** picks the record it draws on: **Recipient**, **Candidate**, **Contact**, **Company**, or **Job**. Then give it an **instruction**, for example "invite the recipient to review the information in a friendly but professional tone". Spott uses that record's data to write the passage, so the same template lands differently for every person on the list. The Write about options in the AI Generated content dialog ## Auto-save and usage Templates are **saved automatically** as you type. There is no save button. Once created, templates are available when composing messages in the Inbox and in [campaigns](/docs/outreach/campaigns). In the Inbox, **Start from template** in the composer toolbar lists your workspace and personal templates, so you never have to leave the conversation to fetch one. The template picker in the Inbox composer From the three-dot menu on a template you can **change its visibility** (personal or workspace) or **delete** it. Presentation and job description templates live separately, under **Settings → Templates**. This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.