> ## Documentation Index
> Fetch the complete documentation index at: https://docs.spott.io/llms.txt
> Use this file to discover all available pages before exploring further.

# How Spott is organized

> The record types, the people model, and how the ATS and CRM sides of Spott fit together.

Five minutes on Spott's building blocks makes everything else click. Spott is built
around a small set of **record types** that link to each other.

## One person, one record

The most important idea in Spott: **every person exists only once**. A person can be
a **candidate**, a **client contact**, or both at the same time, and their notes,
emails, and history stay on the same record even when they change companies or
roles.

That is why an email address, phone number, or LinkedIn URL can belong to only one
person in your whole database, and why re-adding someone enriches their existing
profile instead of creating a duplicate. See
[managing candidates](/docs/candidates/managing-candidates).

## The record types

* **Candidates**: the people you place. Their profile carries experience, documents,
  communication, and AI context. ([Candidates guide](/docs/candidates/adding-candidates))
* **Contacts**: the client-side people you work with: hiring managers, HR partners.
  Same record type as candidates, different role. ([Contacts guide](/docs/contacts/adding-a-contact))
* **Companies**: your clients. They tie together jobs, contacts, and placements.
  ([Companies guide](/docs/companies/adding-a-company))
* **Jobs**: the roles you fill for a client, each with its own pipeline,
  advertising, and portal. ([Jobs guide](/docs/jobs/adding-a-job))
* **Opportunities** (optional): deals you are working to close that are not a
  specific role yet. ([Opportunities guide](/docs/opportunities/opportunities))

Two record types connect the others:

* **Applications** link one candidate to one job and carry the stage, scorecards,
  and interviews. ([Applications guide](/docs/jobs/applications))
* **Placements** record a successful hire: the candidate, the job, the client, and
  the fee. ([Placements guide](/docs/placements/placements))

## The CRM side and the ATS side

* The **CRM side** is about winning business: companies, contacts, and
  opportunities, moved through stages you define.
* The **ATS side** is about filling roles: jobs, candidates, applications, and
  placements.

The handoff between them is explicit: a won opportunity
[converts to a job](/docs/opportunities/opportunities), and the recruiter takes it from
there.

## Stages everywhere

Jobs, applications, companies, and opportunities all move through **stages**, and
every stage set is customizable under **Settings → Stages**. Stages drive the
Kanban boards, the dashboards, and your reports.

## Everything feeds the AI

Notes, emails, CVs, and transcripts are not just history: they are the context
Spott's AI uses for matching, summaries, and suggestions. The more complete your
records, the better everything works. See [AI in Spott](/docs/get-started/ai-in-spott).